Kapsch is one of Austria's most successful global technology companies. With its comprehensive ITS (Intelligent Transportation Systems) portfolio, Kapsch is actively addressing the challenges of the present and the future with intelligent mobility solutions in a wide range of application areas. As a family-owned company founded in 1892 and headquartered in Vienna, Kapsch can look back on 130 years of experience with the future.
We are looking for a Administration Coordinator to join our team in Mexico!
Your responsibilities:
Office Administration: Coordinate the comprehensive management of offices, camps, and warehouses across the region, ensuring compliance with local regulatory requirements. Manage lease agreements, operating licenses, and any necessary adaptations required for the operational enablement of each location.
General Services Administration: Oversee and ensure the proper operation of general office services, including utilities (electricity, water), maintenance, security, insurance, cleaning, pest control, equipment (fire extinguishers, air conditioning), and access control (turnstiles and parking), in coordination with the IT team.
Legal and Regulatory Documentation Management: Manage updates to fiscal and legal addresses, as well as registrations and filings of legal entities with chambers of commerce and relevant public authorities. Provide support to the Legal team with required procedures, as instructed by the Legal area.
Document Management and Archiving: Lead the physical and digital storage of legal and corporate documentation, including contracts with clients and suppliers, licenses, permits, powers of attorney, corporate records, and regulatory filings.
Internal Platforms Management: Maintain internal platforms updated (including K‑Shuttle and MyHSSQE), ensuring accurate tracking and reporting of office lease agreements and maintenance activities.
Reporting and Control: Prepare and follow up on cost and management reports for Finance and Quality, as well as other key internal reports to support decision‑making.
Travel Support: Provide support to employees with specific travel‑related requirements as needed.
Your profile
Experience in administration and general management, ideally within multinational corporate environments.
Degree in Administration, Finance, or a related field (or equivalent experience).
Knowledge of ISO standards.
Proficiency in Microsoft Office-
Intermediate level of English (written and spoken).
Experience with management systems.
General knowledge of corporate documentation, legal records, and meeting minutes.
Our offer:
A full-time, interesting position within a globally renowned, family-owned company.
Excellent work environment.
An international working environment.